0845 680 2502

Business Works UK Ltd

Standard Terms and Conditions of Use

1. Confidentiality

1.1.1. Information that you provide to us of a confidential nature will at all times be kept confidential, except as required by law or as provided for in regulatory, ethical or other professional requirements applicable to this engagement.

1.1.2. During this engagement, we reserve the right to act for other clients. Should we become aware of any conflict of interest in relation to yourself, we will endeavour to notify you immediately.

1. Performance of Services

2.1.1. We will provide all reasonable services relevant to your business as laid out in the letter of engagement.

2.1.2. We aim to provide a high quality service at all times. If you would like to discuss with us how to improve our service, or if you are dissatisfied with the service you are receiving, please let us know.

1. Fees and charges

3.1.1. All Fees and charges will be set out in the letter of engagement. If it is necessary to undertake work outside the responsibilities outlined in this letter, it will involve additional fees.

3.1.2. Our terms relating to payment of invoices are strictly 14 days unless agreed in writing. If any sums have not been paid to us within the agreed terms, we reserve the right to add an interest charge of 2% simple interest per month. We also reserve the right to charge on any solicitors, and/or collections agent costs incurred on any bills remaining unpaid 14 days after presentation.

3.1.3. We reserve the right to suspend the provision of all service until all outstanding sums are paid in full.

1. Your Responsibility to provide information

4.1.1. You are legally responsible to make correct returns. You are responsible to make these by the due date and to pay any tax due on time. Failure to meet the deadlines may result in automatic penalties, surcharges and/or interest charges. We cannot be held responsible for any penalties or default surcharges arising from the late submission of returns.

4.1.2. To allow us to carry out work on your behalf you must agree to:

• Ensure that full disclosure is made of all sources of income, charges, allowances and capital transactions.

• Provide full information necessary for dealing with your affairs(unless contracted to do so, we will not audit the information you give us, but will rely on it being true, complete and correct)

• Allow us to contact any third parties necessary in order to appropriate information necessary to deal with your affairs.

• Provide all information in sufficient time for us to satisfy your requirements. Ideally, we should have all relevant information two months after your year end unless agreed in writing(a surcharge for the late provision of information may be levied)

• Forward to us immediately on receipt, all statements of account from HMRC, PAYE coding notices, notices of assessment, letters or any other communication received from HMRC to enable us to deal with them where necessary within the statutory time limits

• Keep us informed of any changes in your circumstances which may effect your tax position.

4.1.3. To provide the following proof of identity, current address and business details as required by the anti money laundering regulations.

• A utility bill dated within the last 3 months

• Passport or driving licence of all named directors/partners/principles

• Certificate of incorporation(if a Ltd company)

1. Client Monies

5.1.1. If from time to time we hold monies on your behalf. We will hold such monies in a client bank account, which is separate from the firms funds. This account will be operated and all transactions dealt with in accordance with current guidelines.

5.1.2. Interest earned on these accounts for funds held on your behalf will only be paid to you where the amount of interest in the calander year is greater than £30. Subject to tax legislation, this interest will be paid gross.

1. Commissions

6.1.1. Commissions or other benefits may sometimes become payable to us in respect of introductions to other professionals or transactions we arrange for you. Such commissions or other benefits will be retained by us without our being liable to account to you for any such amounts.

1. Retention of Records

7.1.1. It is your responsibility to retain records for at least seven years from the end of the accounting year to which they relate. During the course of our work for you we will collect information from you and will return the original documents to you following preparation of your financial statements and returns.

1. Termination

8.1.1. Both parties are entitled to terminate this agreement at any time giving 1 months notice in writing.

8.1.2. A termination charge may be incurred (listed on our fees page) for all administration work in closing down your account.

8.1.3. In the event of your owing fees to us will reserve the right to hold all records and information until full payment is made.

8.1.4. In the event of a termination and subject to the above terms we will provide all records complete to the specified date of termination including up to date accounts.

1. Limitation of Liability

9.1.1. The advice which we give to you is for your sole use and does not constitute advice to any third party to whom you may communicate it.

9.1.2. We will provide the professional services outlined in the letter of engagemen with reasonable care and skill. However, we will not be responsible for any losses, penalties, surcharges, interest or additional tax liabilities arising from the supply by you or others of incorrect or incomplete information, or from the failure by you or others to supply any appropriate information or your failure to act on our advice or respond promptly to communications from us or the tax authorities or your inability to use the services offered.

9.1.3. E-mail will be used to enable us to communicate with you. As with other means of delivery this carries with it the risk of inadvertent misdirection or non delivery. It is the responsibility of the recipient to carry out a virus check on any attachments received.

1. Force Majeure and Frustration of Contract

10.1.1. We have no liability to you for any loss or damage arising out of circumstances outside our reasonable control including as examples any strikes, labour disputes, fires, floods, accidents or breakdown of equipment, or breach of contract by our own suppliers. In any such circumstances we shall be entitles at any time without prejudice to our other rights to cancel the contract at our option to effect partial performance.

1. Assignment and Sub-Contract

11.1.1. We may assign or transfer to any other person any of our rights, or to sub-contract all or any part of any obligation under the terms of the contract of engagement

1. Applicable Law

11.1 This engagement letter is governed by, and construed in accordance with English law. The Courts of England will have exclusive jurisdiction in relation to any claim, dispute or difference concerning this engagement letter and any matter arising from it. Each party irrevocably waives any right it may have to object to any action being brought in those courts, to claim that the action has been brought in an inappropriate forum, or to claim that those courts do not have jurisdiction.